Associate Executive Coordinator

Business Support
Job Type:
St Julian's, Malta

The role: Associate Executive Coordinator

We are looking for an Associate Executive Coordinator to join our busy and dynamic Human Resources team in our Malta office.

Why we need you:-

You will assist the Executive members of the Group with administrative duties, mainly calendar management, meeting scheduling, priority oversight, tracking, travel requirements and expenses. You’ll have ownership of the Executive members’ team meetings by creating the weekly agenda, scheduling meetings, taking minutes and following up with owners on key action items.

You’ll work closely with our in-house travel coordinators to book Executive’s travel and accommodation throughout the year. You will ensure regular communications cascade throughout the Executive Management Team and coordinate/schedule meetings and forums throughout the year to allow two-way discussions between business units on key topics.

You will have ownership of the creation and sharing of bi-weekly business updates, arrange review meetings for action setting discussions. You will act as the go to person for administrative issues (HR, expenses, travel etc.) as well as processing invoices and maintaining electronic records. You’ll organise and facilitate departmental events and meetings, including monthly calls, seminars and offsite retreats.

You’ll assist in the arrangements of local offsite meetings (planning and logistics) as well as taking the lead on general ad hoc projects. You will also provide support to larger projects which span across the Executive Management Team, working closely with the relevant business managers.

Who are we looking for:-

You will have previous Personal Assistant/coordination experience, preferably gained within an online environment at an executive/CEO level. You will need excellent communication skills and be fluent in both Maltese and English. You’ll have excellent interpersonal skills and previous event coordination experience.

You will have the ability to build strong relationships, work collaboratively with people at all levels both internally and externally. A need to work/travel flexible and unsociable hours is needed in line with global business requirements. You will be proactive in your approach to planning, and have an interest in developing knowledge of the business as well as an understanding of requirements for meeting agendas etc.

You’ll have experience working for an international organisation, with teams located in multiple geographies and a strong competency in core IT skills (Microsoft Office products, video conferencing etc).

As the ideal candidate, you will have:-

Knowledge of Poker, Sports betting and Casino industries, with previous experience working in a fast-paced environment for a large e-gaming corporation.

What’s in it for you?

The salary for this job is based on experience, so whilst we are not able to go into detail at this stage, we can say that we offer great salary packages and a discretionary annual performance bonus. In addition, we provide advice and financial relocation assistance to those moving to Malta.

We offer health and dental insurance for you, your partner and your children (if you all live at the same address). In addition, you can join our company pension scheme. You can make the most of our personal interest allowance in order to learn something new or pursue a hobby. If you have a baby whilst you work for us, we will give you 1000 EUR as congratulations.

Our in-house training and development team deliver fantastic support to develop your skills and support you in progressing your career.

We contribute €5.25 daily towards a lunch provision, with special discounts available for staff at the gourmet food court located within the office building. There is also free fresh fruit, snacks and drinks.

What happens next?

We will aim to get back to you as soon as possible. If you meet the criteria, then we’ll invite you to a phone interview and if that goes well we’ll meet you for a face-to-face interview.

The Company

The Stars Group is the ultimate owner of industry leading gaming brands such as PokerStars, PokerStars Casino, BetStars, Full Tilt, and the PokerStars Live brands, and through its ownership of Sky Betting & Gaming, a mobile-led leading online gaming operator, licenses the Sky Bet, Sky Vegas, Sky Casino, Sky Bingo and Sky Poker online gaming brands. Collectively, these and other brands of The Stars Group have millions of registered customers globally, forming one of the world’s largest publicly listed online gaming companies.  This role is in the Group’s Malta office in the Human Resources department.